Sage UBS one Accounting is a program designed for small companies that provides basic accounting features. The program has support for managing 2 companies at the same time and it enables you to track your inventory items, sales orders, budget and expenses.
1. UBS 9.2 Standalone Installation1.1. Insert UBS Installation CD and install the required UBS software.1.2. To detect the license, plug in the USB key (Blue colour) onto the computer. Start UBS, and at the Select Company menu, click on Setting to enter SmartLock Setting menu.1.3. Select USB key.1.4. Click Ok and you are done.2. UBS 9.2 Multi-user InstallationOn the Server2.1. Start by installing the required UBS software in the Server. 2.2. Plug in the USB key LAN (Green colour) onto the computer.2.3. Start UBS. For Window Vista, remember to right-click the UBS icon and select Run asAdministrator. This is for the purpose of registering the USB key only, you don't need to run UBSas administrator for normal use.2.4. At Select Companymenu, click on Setting to enter SmartLockSetting menu. 2.5. Select USB key for LAN, and select the computer's operating system. 2.6. You need to register the USB key:· Window XP/2000/2003/Vista - Tick USB LAN RegistrationVersion 1.0· Windows 98/ME - Tick Add usbserver2k.exe to the Startup Group. 2.7. Most new products have no built-in function to register SmartLock. You can manually runUSBLanReg.EXE to register. These files can be found under the Networkfolder on UBS programfolder.2.8. Go into UBS program folder, then into network folder and run the application SetIPAddr8USBLAN.exe.2.9. Key in the IP address of this computer, then click OK. It is strongly recommended that the Server be assigned a static or fixed IP address. Do not use automatic IP address or DHCP address to avoid problems in the future.2.10. Restart the PC, or start the UBS LAN service, Usblan_ldr.2.11. For Windows XP SP2 and Vista, be sure to create exception in the firewall for the smartlock service or turn off the firewall.2.12. Share the UBS folder:Generally, the whole UBS folder must be shared with Full Control. Under My Computer or Windows Explorer, look for the USB folder (e.g. ubsacc9O, ubswpay9O). Right-Click the UBS folder and select Sharing and Security.There are 3 interfaces of file sharing:a. Simple File Sharing (Window XP Home / Pro)Make sure you tick both Share this folder on the network and Allow network users to change my files.b. Advance File Sharing (Window XP Pro, Server 2000/2003)Make sure to select Maximum allowed. Click Permissions, then highlight Everyone, then tick Full Control. Then Apply.Go to Security, then highlight Everyone, then tick FullControl. Then Apply.Note: If Everyone does not exist, then click Addand type in Everyone.C. Vista File Sharing (Window Vista)Select Guestfrom the pull down menu, click Add. Highlight Guestin the list, and then set the Permission Levelto Contributor. Click Share to finish.If Guest is not available for select, click on the Networkand Sharing Center link. Select Turn off password protected sharing under Password protected sharing. Click Apply.Once the folder is shared, you will see an icon on the folder as below:2.13. Go into UBS. Under Select Companyscreen, add a new company, select it and let it generate the data.2.14. Go back to the Select Companyscreen, and change the Directory to the format of\\servername\ubs program folder\data folder. e.g. \\PC1\ubsacc9O\data2.15. Another way to determine the network directory is to use My Network Places to browse to the server and to the UBS data folder, then copy the address and paste into UBS.2.16. Under Select Company screen, click Setting, then tick Country Setting. Change the Standard Report Directory into a network path.e. g. C:\UBSSTK9O\REPORTS\REPORTS_TIMES_NEW_ROMAN\change to: \\servername\UBSSTK9O\REPORTS\REPORTS_TIMES_NEW_ROMAN\On the Workstation:There are 2 methods:2.17. Method 1 - Run from server shortcut:Install UBS on the workstation. Then through the network, browse to the server, look for UBS folder, right-click the UBS executable file e.g. Daccount.exe and select Create Shortcut. Copy this shortcut and paste onto the desktop.2.18. Method 2 - Run from local program:Install UBS on the workstation. Start UBS on the workstation. Then under Select Company screen, add the company and directory following the one already created in the server. Also, change the Standard Report Directoryfollowing the directory on the server.2.19. Either way, you have to into UBS program folder, then into network folder and run the application SetIPAddr_USBLAN.exe. This time key in the IP address of the Server, which is the PC which have the USB key plugged in. So UBS will directly contact this IP address to detect the license.3. Common Reasons For License Detection Failure3.1. Windows is unable to detect the USB Key.Go to Device Manager (Right-Click on My Computer-'Hardware-'Device Manager). If the USB key is detected, it will show under Human Interface Devices. For each key detected, a pair of entries with the name HID-compliant Device and USB Human Interface Device will appear. That means if there is 3 USB keys, you should see 3 pairs of HID-compliant Devices and USB Human Interface Device. If not, unplug the USB keys, and plug in again to let Windows detect it again. If you have multiple USB keys, plug it in one by one slowly. Too fast will caused detection failure.For Windows 98/ME, you must install the related driver for USB Human Interface Device. (Windows will prompt you for installation, and might require you to insert the Windows Installation CD.)3.2. Server's IP address not set or wrong (Multi-user only)You did not run SetIPAddr JUSBLA~.exe to set the Server's IP address, or you entered the wrong IP address. Try running the program and enter the Server's IP address again.3.3. Did not run USB LAN Registration on Server (Multi-user only)Refer to 2.4 of UBS 9.2 Multi-user Installation.3.4. Problems with USBLAN_LDR service (Multi-user only)This service will appear after you have run USB LAN Registration. Go to Control Panel-> AdministrativeTools -> Services, look for USBLAN_Ldr. Make sure the Status is Started. If not, right-click the service and select Start. Also, try to restart the service by right-click the service and select Restart.3.5. Blocked by Firewall (Multi-user only)Windows XP Service Pack 2 and Windows Vista comes with built-in firewall. Make sure to create exceptions for UBS program and service, or turn off the firewall. Refer to 4. Windows Firewall Setting forVersion 9.2 for step-by-step guide.Also check for third-party firewalls especially those bundled with antivirus software suites. Example is McAfee Antivirus and Norton Antivirus.3.6. Network is not connected (Multi-user only)Network needs to be connected and running to detect the multi-user licence.4. Windows Firewall Setting for Version 9.24.1. The main objective is to give permission for the USB key service to run. The files involved is usbserver2k.exe and usblan_ldr.exe.1. First make sure you have registered the USB key in UBS.2. Control panel -> Administrative tools -> Services3. Look for the service name USBLAN_Ldr4. Right-click ->properties, take note of the 'Path to Executable' E.g. C:\UBSACC9O\NETWORK\USB\USBLAN_Ldr.EXE5. Control panel -> Windows firewall6. Select Exceptions, click Add program7. Click Browse, browse to the directory as specified in the 'Path to Executable' E.g. C:\UBSACC9O\NETWORK\USB8. Select usblan_ldr.exe, OK9. Usblan_ldr.exe will be in the list of Exceptions.10. Repeat steps 6 to 8, this time select usbserver2k.exe. For Windows Vista select usbserver.exe11. Usbserver2k.exe or usbserver.exe will be in the list of Exceptions.5. About other FirewallsSymantec Norton Antivirus:-Look for an option called Internet Worm Protection. This is actually a firewall. Use Program Control togive permission to UBS programs and service, or disable the Internet Worm Protection.McAfee Antivirus:-Look for an option called Personal Firewall. Then look for an option for Internet Programs, give Full Access to UBS programs and service, or disable the Personal Firewall.6. FAQ6.1. Comparison Chart between 9.2 USB, 9.0 USB and Smartlock Multi-user dongleFeature9.2 USB9.0 USBSmartlock
Question 81: How to configure rockey dongle to windows vista firewall ? >>Answer Question 82: How emas system calculate the moving average cost ? >>Answer Question 83: What is the last purchase cost by date ? >>Answer Question 84: (STOCK NL VERSION) Fixed after upgrade from pre stk program show varaible "editrec" not found problem Question 85: (Stock) How to enter supplier consignment note in emas inventory system ? Note: Admin setup - qty cannot less than zero must set to "N" 1) Create two locations, one is supplier location, another one consignment location 2) When received good from supplier, enter location transfer transaction Location From : supplier location Location to : consignment location 3) Issue invoice transaction, location code is enter consignment location 4) When receive invoice from supplier, enter stock received transaction, location is supplier location 5) If return the balance back to supplier, enter location transfer transaction Location from : consignment location Locatio to : supplier location Question 86: (Stock) Skip Bill Number, why? Issue solve by: Go to housekeeping menu - system setup, "Reuse Deleted Bill number?" set to "N" Question 87: (Accounting and Stock) Auto pos to Accounting after print bill: The Auto Posted Transaction want to modify or delete, need to modify or delete the transaction in inventory. After modify or delete the transaction in Inventory, user needs to change update status under admin -> change update status to blank. Then, print the modified transaction, it will prompt out to ask user needs to update the transaction. it will over write the old transaction. Question 88: Is emas accounting support windows 2008 ? Ans: Yes, install rockey driver way same as windows vista. 32bit windows 2008 instdrv.exe nrSvr.exe 64bit windows 2008 instdrv64.exe nrSvr.exe Question 89: During run emas program show invalid path or filename ? Please check the following 3 folders, \exports\, \data\ and \reports\ or under \acc\ folder if inside the folder got a lot of sub sub backup folder, please move out to out side the \acc\ folder, than your problem auto solved. Question 90: How to print the sales order number (maximum 10) in invoice header ? 1. under report control toolbar, click the field button (abl), key in the following command to the expression minso_no1 For 2nd sales order number will be minso_no2 (able up to minso_no10). 2. If I want show the label "S/O No" beside the s/o no, what is the command under report control toolbar, click the field button (abl), key in the following command to the expression iif(empty(minso_no1),"","S/O NO") Question 91. Happend in Windows Vista, in accounting program enter/edit transaction form, the closable button auto disappear ? Ans: control panel-performance informat and tools-adjust visual effect (at left hand side)- tick "custom" -untick "use a background image for icon labels on the desktop" then apply it. Question 92. How to print customized report format in difference computer difference printer ? e.g. I got two computer, and both of them have their own printer. Computer A, do the report format setting, let say print half page When go to computer B (workstation-do mapping), run computer A program and select the report format, if I want print half page in computer B printer, how to do the setting ? Go report folder, run the following exe (can find this exe file from our utility folder) A) Accounting - accrpt.exe B) Inventory - stkrpt.exe if the report format is created by user, e.g. ic#in20.frx Go report folder, run foxcmd use ic#in20.frx blank fields tag, tag2 record 1 use Question 93. In windows 7, how can i know my windows 7 is run on 32 bits or 64 bits ? To see if your computer is running a 32-bit or 64-bit version of Windows, do the following: 1. Open System by clicking the Start button Windows, clicking Control Panel, clicking System and Security, and then clicking System. 2. Under System, you can view the system type. Question 94. Happen in windows 7 only when restart pc ,will show one message "openscrmanage failed. make sure that you are administrator" Solution: go control pannel - user accounts - change user acocunt control setting - under choose when to be notified about changes to your computer set: NEVER NOTIFY (move down the notify bar to bottom) Question 95. How to key in Chinese characters in windows 7? Ans: Go control panel - regional and language options - administrative - click change system locale, select chinese (Simplified PRC) Need restart pc. For key in chinese, Go control panel - regional and language options; keyboards and languages - change keyboards, under install services, click add Chinese (simplified) - Miscrosoft PinYin Question 96. . Why key in foreign currency rate is 3.8 in Accounting System, but after save, system show the foreign currency rate is 3.80000127 The main reason is because local amount field is 2 decimal only. e.g Invoice amount is USD 1571.66 Rate is 3.8, So that the local amount is RM 5972.308 But our system round up to RM 5972.31 When click save button, system will take the local amount / foreign amount New fc rate = RM 5972.31 / 1571.66 = 3.80000127 Question 97. In Windows 7 - .DBC internal consistency database error during enter transaction ? Windows is trying to virtualize files that get written to. In the case of DBC/DCT/DCX, VFP is always writing to all three files so they're not all getting virtualized together. It won't take long for them to get out of synch. XP mode bypasses virtualization. Solution; set running the sinv.exe as XP compatible mode. or another way is DISABLING THE VIRTUALIZATION Because of the virtualization, files are stored on multiple locations (every user account has its own virtualization folder), which makes it hard to handle them (the incoming folder of the file sharing software eMule is a good example). Is the virtualization unwanted because the files (and settings) have to be applied to all user accounts? This can be realized by giving all user accounts permissions to fully control all the files in the folder which else will be virtualized. Right click the folder and select Properties, tab Security, select Users and set the permissions to Full Control. If this procedure is too much work, the application can be run as administrator as well. This is done automatically by right clicking the shortcut and to chose for Properties, tab Shortcut, button Advanced. Question 1 Answer: To register the security key to your window 95/98/ME 2b1af7f3a8